Free for Therapists

Help Clients All Day. Your Bookkeeping Shouldn't Keep You Up at Night.

The free bookkeeping tool that helps self-employed therapists in private practice organize ordinary and necessary business expenses for Schedule C.

Download Free TemplateSee What You Can Deduct
60+
Business Types
6 Tabs
Per Template
500+
Transaction Rows
$0
Completely Free

Tax Deductions You May Be Missing

These are common Schedule C business expenses that therapists may be able to claim under IRC §162. Our template has them pre-loaded.

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Office Rent

Line 20b

Office rental, sublease, shared therapy space.

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EHR Software

Line 18

SimplePractice, TherapyNotes, Jane App.

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Insurance

Line 15

Professional liability (malpractice), cyber liability.

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Advertising

Line 8

Psychology Today, Google ads, TherapyDen, website.

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Billing Fees

Line 10

Insurance billing service, credit card processing, credentialing.

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Supplies

Line 22

Tissue boxes, white noise machine, decor, assessment tools.

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License

Line 23

LMFT/LCSW/LPC renewal, NPI, CAQH, business license.

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CEUs

Line 27

Continuing education, consultation groups, clinical supervision.

How It Works

1

Download

Pick your business type. Get a free template. No signup.

2

Categorize

Enter your bank transactions. Pick from the dropdown. ~30 min.

3

Review

Schedule C summary auto-calculates your income, expenses, and tax.

4

File

Hand it to your Enrolled Agent. Or let Arc & Ledger prepare your return from $300.

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Get Your Free Therapist Template

We'll email your template directly — open it in Excel or upload to Google Sheets. No software to install.

What's Inside

✓ Start Here tab with step-by-step instructions
✓ Business Info tab — your details, ready for filing
✓ Expense categories pre-loaded for your industry
✓ 500-row transaction tracker with dropdown categories
✓ Schedule C summary — auto-calculates your totals
✓ Monthly summary for quarterly estimated taxes

We'll email your template directly. No spam, unsubscribe anytime.

ENROLLED AGENT TAX SERVICES

Too Busy to DIY?
We'll Handle Everything.

Arc & Ledger is a tax and bookkeeping firm led by Enrolled Agents — authorized to prepare your return and represent you directly before the IRS. Over 10 years helping self-employed professionals like you.

✓ Schedule C tax preparation from $300
✓ Monthly bookkeeping from $200/mo
✓ S-Corp election & tax planning
✓ Authorized to represent you before the IRS
✓ Enrolled Agents — pass rigorous IRS exam
✓ 10+ years serving self-employed professionals
arcandledger.com | (310) 876-0249
bookkeeping@arcandledger.com | Culver City, CA

Get Your Price in 30 Seconds

Question 1 of 4

What income did you have in 2025?

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Need to File for Free? The IRS Can Help.

If you earned under $84,000, you may qualify for IRS Free File — free tax preparation software provided through an IRS partnership. No cost, no catch.

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Visit IRS Free File Options →

Our free template works alongside any filing method — use it to organize your expenses first, then file however works best for you.

Common Questions

What Schedule C deductions can therapists in private practice claim?+
Self-employed therapists may deduct ordinary and necessary business expenses under IRC Section 162. Commonly claimed deductions include office rent (Line 20b), EHR software like SimplePractice (Line 18), professional liability insurance (Line 15), advertising on Psychology Today (Line 8), billing fees (Line 10), and license renewal (Line 23). Your tax situation may vary, so consult a qualified tax professional.
What is Schedule C?+
Schedule C (Form 1040) is the IRS form where sole proprietors report business income and expenses. It calculates your net profit or loss, which flows to your Form 1040. Therapists in private practice use Schedule C to report session fees from both insurance and private pay clients. Our free template is an organizational tool that categorizes expenses by the correct Schedule C line numbers.
How much tax do self-employed therapists pay?+
Self-employed therapists generally pay both income tax and self-employment tax (15.3% for Social Security and Medicare) on net profit. Your income tax rate depends on your total taxable income and filing status. The self-employment tax applies to net earnings over $400. Both insurance reimbursements and private pay fees are taxable income. Consult a qualified tax professional.
Do I need to file quarterly estimated taxes as a therapist?+
If you expect to owe $1,000 or more in federal tax for the year, the IRS generally requires quarterly estimated tax payments. Deadlines are typically April 15, June 15, September 15, and January 15. Underpayment may result in penalties. Our template helps you track income and expenses so you can better estimate what you may owe.
Are CEU courses and clinical supervision deductible?+
Continuing education (CEU) courses, consultation groups, and clinical supervision fees may be deductible as ordinary and necessary business expenses on Schedule C Line 27. These are commonly claimed by therapists who need them to maintain their professional licenses. LMFT, LCSW, and LPC license fees may be deductible on Line 23. Consult a qualified tax professional.
Should I hire an Enrolled Agent or do my own taxes?+
An Enrolled Agent (EA) is a tax professional who has passed a rigorous IRS exam and is authorized to represent taxpayers directly before the IRS. Unlike other preparers, EAs must pass a rigorous exam and complete continuing education annually. For therapists with office rent, insurance billing, and CEU costs, an EA can help ensure compliance. Arc & Ledger's team of Enrolled Agents specializes in Schedule C businesses.

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